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Does Anyone Really Declare Use Tax?

Megan Hughes's picture

Most of you have heard the term “sales and use tax.” The sales tax part is pretty easy to understand. But what about the use tax? I’m willing to bet that just about all of us have incurred use tax at least once in our lives. However, in terms of reporting and paying that tax, I’m thinking that a fraction (and a small one!) of us have met that particular requirement.

If you live anywhere near a few select states like Oregon, Delaware, Montana or New Hampshire, you’re probably aware that they don’t charge a state sales tax on sales of goods. Even living in British Columbia we were well-aware that Oregon had no state sales tax - because it was heavily featured in targeted advertising. But what wasn’t advertised was the obligation of consumers to report those purchases on a use tax return in their home state and to pay the corresponding sales tax, just as if those purchases had been made down the road, instead of across state lines. The idea behind use tax was to make sure that your home state didn’t miss out on the money you would have spent, if you hadn’t been lured away by the promises of lower prices and a tax break in another state.

So what happens if you don’t declare the use tax? Well, most of the time the answer is nothing. My husband meets regularly with the head of Nevada Taxation, who freely admits that almost no-one who shops in Oregon or elsewhere actually sends in their use tax. However … Nevada, and any other state for that matter, could play hardball if it wanted to. In a state level audit (which are often tougher than federal ones!) use tax is one of the areas that auditors will focus on - for exactly this reason. Something to think about, next time you are tempted to cross the state line to save some money.

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mary100's picture

Megan, we’ve always declared and paid use tax in our business, for the reason you mentioned - state audits are going to look at that right away. We don’t buy that much from vendors who don’t charge sales tax, so it isn’t a big amount. I always figure that if in an audit they see you’re honest about something like that it sets the tone, subtly, about how the rest of your business is conducted.

California also just put a use tax line in our personal tax return…I put in a “guesstimate” for the same reasons.

Ditto here. Our businesses have always paid sales and use taxes. When I set up our most recent company, an LLC for real estate, the state didn’t set us up to submit sales and use tax. I called them to do so and they were surprised that I called. When I explained to them that even though the income is not subject to sales or use, we still buy supplies and equipment that is subject to the use taxes. The response I got on the phone was, “Oh. I didn’t think of that.”

If other states are like mine, it’s no wonder that the states could make out big time from a federal system.

Megan Hughes's picture

I’m fortunate in that my husband’s position, along with my business, keeps us both very connected to state taxation issues. Our state is facing a massive revenue shortfall this year, and I know other states are suffering too. It seems logical to me that states will begin looking to plug the holes in their revenue buckets, and for states bordering on a no-sales-tax state, this would be something to explore.

I also wonder too, at the cost vs benefit for these states, too. Does the volume of sales revenue from out-of-state sales offset the revenue that could be raised if it charged a sales tax on its citizens?

Very interesting! Thanks. I recently attended a Retail workshop with the AZ department of revenue and they explained this. As I have a new online biz I took it very seriously.

The instructor said that if we took any of the items we sell to give out as a present or even for charity, it was our responsibility to pay the sales tax (use tax). However, this post makes me think that it would be very hard to police, which is probably why they do not worry about it much. Plus how many gifts to friends and charity can a biz give out and remain profitable, it is probably too small to count…

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Rob Fore's picture

One and only audit we’ve incurred was a state audit focused primarily on use tax non-payment. Three miserable days later… $11k bill for back use tax, penalties, etc. Today we ALWAYS remit a nice little check and keep thing current. Jeez…

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